Common Export Documentsbusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business*u0O'X,c!F/f5I)w3h"a
The following documents are commonly used in exporting, but specific requirements vary by destination and produc. For assistance with country-specific documentation requirements, please contact the Trade Information Center at 1-800-USA-TRADE.
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0F%N2?;Y%w"b8n Oforum.fobshanghai.comShipper’s Export DeclarationFOB Business Forum3x/[(o1t.t1N.i g3f
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Commercial invoiceFOB Business Forum;n7C.M$q"T9~(]

9T$e)j+E)z!D9j[A Professional Business Forum]Certificate of OriginFOB Business Forum%{:M)t5\4T'q
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Bill of Lading%g*{&C&},B!U%}

3O0W$^)f2mFOB Business ForumTemporary Import Certificate / ATA CARNETFOB Business Forum:Q#C4A(|3~6W6z(Y8x
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Insurance certificate[A Professional Business Forum]+S4Y6M'~6X,|'e,k#e
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Export Packing ListFOB Business Forum0^8Z%F2}&j,a7{8\1^#@#z

.P$G y.H,i-z-A4c7mFOB Business ForumImport License[A Professional Business Forum].f&j3m8n(L:`
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Consular Invoice
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3s*o/B(C0P*RFOB Business ForumInspection Certification
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Dock Receipt and Warehouse Receipt
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*e!f*a%f1{6J,KDestination Control Statement
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Shipper’s Export Declaration forum.fobshanghai.com1p7Z4N8u4_/w+?3O
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The SED is the most common of all export documents. It can be electronically filed using the AESDirect online system.[A Professional Business Forum]#_,a"f-Q5N8\(F1K
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(v v \2A'q6i5R6Iforum.fobshanghai.comCommercial invoice#S(C-T0Y-k;c0e
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A bill for the goods from the seller to the buyer. These invoices are often used by governments to determine the true value of goods when assessing customs duties. Governments that use the commercial invoice to control imports will often specify its form, content, number of copies, language to be used, and other characteristics (see Sample).FOB Business Forum7y5M:c%b2f-l;T&|$w
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:E0A-v'e3O7[7^2g7O[A Professional Business Forum]Certificate of Origin
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The Certificate of Origin is only required by some countries. In many cases, a statement of origin printed on company letterhead will suffice (download generic certificate or see Sample with explanation). Special certificates are needed for countries with which the United States has special trade agreements, such as Mexico, Canada and Israel (see more information on Free Trade Agreements).
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Bill of Lading'B%C#U6@8V-@#E2N
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A contract between the owner of the goods and the carrier (as with domestic shipments). For vessels, there are two types: a straight bill of lading which is non-negotiable and a negotiable or shipper's order bill of lading. The latter can be bought, sold, or traded while the goods are in transit. The customer usually needs an original as proof of ownership to take possession of the goods (see Sample Short Form Bill of Lading and Sample Liner Bill of Lading).
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Temporary Import Certificate / ATA CARNETFOB Business Forum'f'O,K'f%T)A,j"j

2e6d7p9d3p/w3}4B[A Professional Business Forum]An ATA Carnet (a. k. a. "Merchandise Passport") is a document that facilitates the temporary importation of products into foreign countries by eliminating tariffs and value-added taxes (VAT) or the posting of a security deposit normally required at the time of importation.
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Insurance certificateFOB Business Forum9X7s9Z'e!K-m!Z c"G3x

:W;Q3C8s,O!~.C[A Professional Business Forum]Used to assure the consignee that insurance will cover the loss of or damage to the cargo during transit (see Sample). These can be obtained from your freight forwarder.
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"F!{;a9C4O3G1S+ZFOB Business ForumConsiderably more detailed and informative than a standard domestic packing list, it itemizes the material in each individual package and indicates the type of package, such as a box, crate, drum, or carton. Both commercial stationers and freight forwarders carry packing list forms.[A Professional Business Forum]#f7q.S1i5f/A3q0h7V p

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/P2u:_+U/N!d.D$U,bFOB Business ForumImport License
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Import licenses are the responsibility of the importer. Including a copy with the rest of your documentation, however, can sometimes help avoid problems with customs in the destination country.FOB Business Forum"v.t8I;g7]+r

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Consular Invoice5u,M;V.^$E
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Required in some countries, it describes the shipment of goods and shows information such as the consignor, consignee, and value of the shipment. If required, copies are available from the destination country's Embassy or Consulate in the U.S.business forum,trade forum,business opportunity,Business China,Business India,Brazil business)F%?3]1q.M
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Air Way BillsFOB Business Forum n4A;}:j%E"Y7T'C(Y(d$J
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Air freight shipments are handled by air waybills, which can never be made in negotiable form (see Sample).business forum,trade forum,business opportunity,Business China,Business India,Brazil business-d&R:\0z,C
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&@5M+T-K&L(S4b!].wInspection CertificationFOB Business Forum4^%[)_;m4E8g%O,F7C
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Required by some purchasers and countries in order to attest to the specifications of the goods shipped. This is usually performed by a third party and often obtained from independent testing organizations.&w-u'L/T'd0?;v,w

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'w I4l!n5n"?7_&s5~forum.fobshanghai.comDock Receipt and Warehouse Receipt
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.`"B&g2U%i+p+k4Y[A Professional Business Forum]Used to transfer accountability when the export item is moved by the domestic carrier to the port of embarkation and left with the ship line for export.
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Destination Control Statement%T$T/}(Z!|%U*j
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Appears on the commercial invoice, and ocean or air waybill of lading to notify the carrier and all foreign parties that the item can be exported only to certain destinations.
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p'I7g9R)x*G[A Professional Business Forum]Please find samples and explaination in the post below.
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-X&Q!T.h0R+Y#S&z4[FOB Business Forum[ Last edited by candlize at 2008-2-9 04:32 ]

Sample Commercial Invoice [A Professional Business Forum] n9R8A8T9w

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&f+d3d2\!p0D+N;['^1. EXPORTER - The name and address of the principal party responsible for effecting export from the United States. The exporter as named on the Export License. business forum,trade forum,business opportunity,Business China,Business India,Brazil business!P!W0W*Z;Z `

-E4X$|*@(_(M*L[A Professional Business Forum]2. CONSIGNEE - The name and address of the person/company to whom the goods are shipped for the designated end use, or the party so designated on the Export License.
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!e;Q2~&R%v)S3W8?business forum,trade forum,business opportunity,Business China,Business India,Brazil business3. INTERMEDIATE CONSIGNEE - The name and address of the party who effects delivery of the merchandise to the ultimate consignee, or the party so named on the Export License.
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8i#O*J9^5a,I1k'i+k8Mforum.fobshanghai.com4. FORWARDING AGENT - The name and address of the duly authorized forwarder acting as agent for the exporter.
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*v1P3W/J'k.~#c5. COMMERCIAL INVOICE NO. - Commercial Invoice number assigned by the exporter. FOB Business Forum)N$~![7[0W&X#V&}

+m4F'[7Y0l!a:R6. CUSTOMER PURCHASE ORDER NO. - Overseas customer's reference of order number.
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7. B/L, AWB NO. - Bill of Lading, or Air Waybill number, if known. business forum,trade forum,business opportunity,Business China,Business India,Brazil business!W#^-C U+|,^/P!t
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8. COUNTRY OF ORIGIN - Country of origin of shipment. [A Professional Business Forum](r0y+l3l,M)c.x;R*a

'g-l$d7e'`*g6g7yFOB Business Forum9. DATE OF EXPORT - Actual date of export of merchandise.FOB Business Forum)C'P j0m*U
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10. TERMS OF PAYMENT - Describe the terms, conditions, and currency of settlement as agreed upon by the vendor and purchaser per the Pro Forma Invoice, customer Purchase Order, and/or Letter of Credit.
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11. EXPORT REFERENCES - May be used to record other useful information, e.g. - other reference numbers, special handling requirements, routing requirements, etc.
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9H&o8i:e({9vFOB Business Forum12. AIR/OCEAN PORT OF EMBARKATION - Ocean port/pier, or airport to be used for embarkation of merchandise. [A Professional Business Forum]&Z5g3Q;r:Z&s

1?#|0p0D/j-Q9i$L8\+Zbusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business13. EXPORTING CARRIER/ROUTE - Record airline carrier/flight number or vessel name/shipping line to be used for the shipment of merchandise.
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14. PACKAGES - Record number of packages, cartons, or containers per description line. FOB Business Forum"A/n4|!E#p+M+J4f
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15. QUANTITY - Record total number of units per description line. forum.fobshanghai.com-L%S8o%v#g%M+}

'f5c7d @&m5U zFOB Business Forum16. NET WEIGHT/GROSS WEIGHT - Record total net weight and total gross weight (includes weight of container) in kilograms per description line. FOB Business Forum'|*U8O$t"J0i6J&`

(r4`)h&f(?17. DESCRIPTION OF MERCHANDISE - Provide a full description of items shipped, the type of container (carton, box, pack, etc.), the gross weight per container, and the quantity and unit of measure of the merchandise.
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({:g3K+?-@5m5N rFOB Business Forum18. UNIT PRICE/TOTAL VALUE - Record the unit price of the merchandise per the unit of measure, compute the extended total value of the line. forum.fobshanghai.com!`3a5{)G%n5l4}(h-B9[4U
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19. PACKAGE MARKS - Record in this Field, as well as on each package, the package number (e.g. - 1 of 7, 3 of 7, etc.), shippers company name, country of origin (e.g. - made in USA), destination port of entry, package weight in kilograms, package size (length x width x height), and shipper's control number (e.g. - C/I number; optional). forum.fobshanghai.com:f-E*D$C"Y$^3X/|/K
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20. MISC. CHARGES - Record any miscellaneous charges which are to be paid for by the customer - export transportation, insurance, export packaging, inland freight to pier, etc.
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,x0N:M"u0U"m21. CERTIFICATIONS - any certifications or declarations required of the shipper regarding any information recorded on the commercial invoice.
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9N"[;s8v-mforum.fobshanghai.com[ Last edited by candlize at 2008-2-9 04:39 ]

Sample Certificate of Originforum.fobshanghai.com-y'j"e)[%e:K
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/A!L+O'Y2x0~1. THE UNDERSIGNED - Name of the individual completing and signing the certificate (see Block 13); may be the Exporter or Agent of the Exporter.
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(N)L3`9b:b!EFOB Business Forum2. FOR - The Company name and address of the Exporter (Distributor or Manufacturer) effecting the shipment of merchandise. FOB Business Forum$C#^+b1T5x3?*T*S/v8x+B.t

!D"^.C"_0A2}*@!}3?:Bforum.fobshanghai.com3. SHIPPED ON - Name of the vessel, aircraft, rail, or trucking company. May also include vessel number and flag, flight number and flag, rail car number, and truck Pro number. FOB Business Forum4U+J1l7k0]-?"{1R!m

#e:_'D$^9M3p'X%H+EFOB Business Forum4. DATE - The date the carrier left the port/terminal for the destination.
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5. CONSIGNED TO - The Consignee, as it appears on the Commercial Invoice; may be "To Order of Shipper," or "To Order of (Customer's) Bank, or to any other entity, on the Conditions of Sale and/or the letter of credit. forum.fobshanghai.com7Q)I(Y&h#|3p:S2c
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6. MARKS AND NUMBERS - The marks recorded on each package, including Shipper's Company Name, Country of Origin (i.e. - Made in USA), Destination Port of Entry, and Customer's Company Name; may also include a Shipper's Control Number (i.e. - C/I No.) and the Customer's Import license Number. "Number" refers to the numbering of the packages in the shipment (i.e. - 1 of 30, 2 of 30, etc.). [A Professional Business Forum](O8~6w/h%\"~)E7[

7Y%|3A"O1c0E LFOB Business Forum7. NO. OF PACKAGES - The total number of packages, cartons, boxes, skids, etc. per description line, including outer packaging, in kilograms.
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8. GROSS WEIGHT - Total weight of packages per description line, including outer packaging, in kilograms. FOB Business Forum+l+a:u;[*d;|:i
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9. NET WEIGHT - Total weight of all packages per description line, excluding outer packaging, but including inner packaging, in kilograms.
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(p#o$r!['?0^)I0~ c5f(o5NFOB Business Forum10. DESCRIPTION - Full description of items being shipped, the type of containers, the gross weight per container, and the quantity and unit of measure of the merchandise. May also include cross references to Purchase Order or Commercial Invoice number. [A Professional Business Forum]2P |6u;[7}4c)N4T9x3J*w7P#m
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11. SWORN BEFORE - Notary Republic seal/signature, and date notarized.
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;t5a)L%^.p;X+XFOB Business Forum12. DATE - Date Certificate of Origin was prepared and signed.
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13. SIGNATURE - The signature of the owner, employee, or agent appearing in Block 1 above. !v-X4\7D9_"_#[ }
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14. CHAMBER OF COMMERCE - Name of local Chamber of Commerce (and State) certifying the origin of the merchandise.
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-O8?*O6A-@-F \/k#["JFOB Business Forum15. SECRETARY - Authorized signature of the local Chamber of Commerce Secretary and that organization's seal.
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"?"I0M&I3u:[%n;I.x'mforum.fobshanghai.com[ Last edited by candlize at 2008-2-9 04:38 ]

Sample Short Form Straight Bill of Lading
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1. SHIPPER (From) - Enter the company name and address of the shipper (Consignor).
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2. POINT OF ORIGIN (At) - Enter the city and state of the actual shipping point.
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/Y+P.o$\#f;R*R$JFOB Business Forum3. DATE OF SHIPMENT - Enter the date of the shipment; that is, the date the Carrier took control of the merchandise. [A Professional Business Forum]2g&Y2k#@;n#Z){2?!D;e7a
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4. TRUCK/FREIGHT - Check the truck block if the shipment is to move by truck, or the Freight block if the shipment is to move by rail.
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)E"T2Z-}1I,Q9X(Q[A Professional Business Forum]5. SHIPPER'S NUMBER - Enter a unique control number to reference the shipment with the Carrier. FOB Business Forum!_0}.m)P(v3V/u6D*k
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6. CARRIER - Enter the name of the company which will take initial control of the shipment and cause its delivery to the consignee. [A Professional Business Forum]$I&a-G'h(E%_3`

;z+}1h9S9[;S1ZFOB Business Forum7. AGENT'S NUMBER - Enter Carrier's control number, if known or required.
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8. CONSIGNED TO - Enter the full of the final recipient of the shipment, the ultimate consignee, if different than destination, for Carrier notification purposes. business forum,trade forum,business opportunity,Business China,Business India,Brazil business6[4g;D&h$~#D$y-^"k8}%K

!{+]&Z*[8K+X(p1h*u9. DESTINATION - Enter the street address, city, and zip code where the Carrier will make delivery to the Consignee in Field 8.
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;D*A%f+{,q5f;Z&s7X#i5Obusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business10. ROUTE - If applicable, enter the route the Carrier will take to the consignee. This Field may also be used to specify docks, warehouses, etc., and to specify any intermediate Carriers.
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11. DELIVERING CARRIER - If applicable, specify the carrier which will deliver the shipment to the ultimate consignee at the Destination, but only if different than the Carrier entered in Field 6.
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-e;_;Z&i9~+abusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business12. VEHICLE/CAR NO. - Enter any vehicle identifying numbers or initials, if applicable.
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8j;U3@3E+u5].u;?FOB Business Forum13. NO. PACKAGES - Enter the total number of packages per line item; if the packages are consolidated on a pallet or in an outer container, note this information on a second line. Ex: 112 PKGS 3 Pall.
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14. DESCRIPTION OF SHIPMENT - Enter the description of each line item, noting the type of package (carton, barrel, etc.) and the quantity per package. Since the correct freight classification is essential in describing an item, there must be a separate line item for each different freight classification description. If more than one type of packaging iss used per freight classification, a separate entry must be used for each type of package.
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1z"y,S1t4P8g[A Professional Business Forum]Enter any special package markings, special handling requirements, and delivery instructions. Note: For hazardous material items, special provisions must be met in completing this field. FOB Business Forum n0R,x:h$Q)a-`8t0r8b
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15. WEIGHT - Enter the total gross weight, in pounds, for each line item. For Bulk shipments, the TARE and Net weights should also be referenced in the description field. For package shipments, include the weights of pallets and skids. The total weight of the merchandise should be shown after the last line item, with pallet and dunnage weights shown separately. 9C7w.^%I6q
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16. CLASS OR RATE - Enter the 5-digit class (per the Uniform Freight Classification or the National Motor Freight Classification) or a two digit Class Rate (a percentage of the First class 100 rate) per line item. This information may be determined with the Carrier. [A Professional Business Forum]3z:b$O8q8r&H"W
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17. WITHOUT RECOURSE - Per standard Bill of Lading terms, the shipper is ultimately liable for freight charges, even when the shipment is sent on a collect basis to the consignee. By signing this statement, the shipper is released from the liability of freight charges for collect shipments delivered by the Carrier to the consignee without the Carrier's collecting the freight charges. For prepaid shipments, leave blank. FOB Business Forum%o!m)B%R8@#G&]'X
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18. PREPAID SHIPMENTS - Enter "Prepaid" if shipment is to be paid by the Shipper. If this field is left blank, the Carrier will seek to collect the freight charges from the consignee (see field 17).
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/b9z0O+@,x#e7[business forum,trade forum,business opportunity,Business China,Business India,Brazil business19. PREPAYMENTS RECEIVED - Carrier enters any payments received in advance from the Shipper for the shipment. FOB Business Forum1i'd"K&c)t k*_
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20. CHARGES ADVANCED - Carrier enters any advanced charges for the shipment, if applicable.
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21. C.O.D. SHIPMENT - First, check whether the freight charges are prepaid (the Carrier bills the shipper) or collect (the Carrier deducts the freight charges from the amount collected from the Consignee). Second, enter the amount to be collected for the merchandise itself - be sure to include the freight charges. Third, enter any collection fees, if applicable. Enter total charges to be collected by the Carrier. *q&j)@(V"}1F&_:?

-A6I+}*J%v ?-W(aFOB Business Forum22. SHIPMENT DECLARED VALUE - When the weight charged by the Carrier is dependent upon the value of the shipment, the dollar value per unit of measure (ex: $100/pound) must be stated by the Shipper - enter this information in field 14.
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23. SHIPPER - Enter the company name of the shipper.
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24. SHIPPER'S AGENT - Enter the signature of the individual preparing the shipment for the shipper. business forum,trade forum,business opportunity,Business China,Business India,Brazil business9d,z/J!w)M)b

;y0N4f"l"p!M25. CARRIER'S AGENT - The Carrier's agent will sign here prior to taking control of the shipment. FOB Business Forum+^){,W/B.Q2x2I5a;B+A;Q

2A!T*e,p$I7H6r26. PERMANENT ADDRESS - Enter the permanent (business) address of the shipper. This may be the same as for field 1.
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4R*B0Z$w.D2w,k L9P%}FOB Business Forum27. CERTIFICATION - A signature is required by the Department of Transportation after this statement for all shipments of hazardous material.

Insurance certificate
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Packing list sample
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I think every company has his own format of the docs.
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.K2o#o+M6_1t%E9K*Lbusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business[ Last edited by however at 2008-2-13 16:36 ]

thanks for the post.  Saved.

that is really wonderful!

not only thanks.....

so much better and richest data from you .It's the all-around summarization

VERY GOOD KNOWLEDGE!
*`6[8\(V9V/gbusiness forum,trade forum,business opportunity,Business China,Business India,Brazil business TKS,MAN

Great helper, god bless you!

thanks man, it helps me to comfirm the whole sence of export process

Shipper’s Export Declarationforum.fobshanghai.com3P0G6T'K7m9^.z3b$X4D4s7_
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[ Last edited by mazy at 2008-3-6 22:13 ]